Run the whole practice — proposal to final invoice.
TrackerPlus was built inside a working studio to run concept-to-CD delivery: the fee proposal becomes the programme, drawings are reviewed where they live, and completion drives billing — one system, one set of numbers.
The way most studios run today.
The fee proposal gets filed when the job starts, and delivery runs on a spreadsheet that quietly drifts from what you actually priced.
Markups bounce around as JPGs and PDF attachments. By revision C nobody can say which comments were actioned and which evaporated.
Work races ahead of invoicing. Percent-complete lives in someone’s head, and uninvoiced fee piles up until month-end archaeology finds it.
The fee proposal becomes the programme.
Price stages and tasks once — those same estimates arrive as the task list, the Gantt and the budget your team burns down. When scope moves, Auto-Organise reflows the schedule instead of you redrawing it.
- Stages and tasks priced in the proposal arrive as work, not paperwork
- The auto-organising Gantt keeps the programme honest as things move
- Each task carries the estimate it was priced at — drift is visible on day one
| Actions | Description | Scale | Plans | Elevations | Sections | Unit Price | Time (Hours) | Logged |
|---|---|---|---|---|---|---|---|---|
7.5 | ||||||||
9 | ||||||||
New | - | |||||||
9.5 |
Redlines where the drawing lives.
Upload a set, mark it up with real drafting tools, and every comment stays pinned to the linework through QA and client review — clickable, zoomable, answerable. No more archaeology through attachments.
- Measure, stamp and cloud directly on the sheet
- Named QA stages — drafter check, review, final review
- Click a comment and the sheet zooms to the exact markup
Clients see progress, never margins.
Every client gets their own portal: live completion, the WIP sets you publish for them to mark up, and — for the client owners you nominate — their fee and invoices straight from Xero. Margins, rates and staff cost aren’t hidden by a toggle — a client login simply can’t reach them.
- Live progress for every login; fee and invoices for client owners only
- Only client WIP sets ever appear — yours, or ones they upload themselves
- Fewer “just checking in” calls — the portal already answered
| Project | Stage | Status | Completion | Fee | Invoiced | Uninvoiced | Invoices |
|---|---|---|---|---|---|---|---|
Riverside House | Design Development | Active | 68% | $240,000 | $156,000 | $44,000 | |
Fitzroy Warehouse | Contract Documentation | Active | 54% | $150,000 | $72,000 | $18,000 | |
Coastal Pavilion | Concept Design | Upcoming | 8% | $96,000 | $0 | $6,000 | |
Garden Studio | Schematic Design | On Hold | 41% | $48,000 | $20,000 | $3,000 | |
Dock Chambers | Construction | Completed | 100% | $132,000 | $132,000 | $0 |
Completion drives the invoice.
The same completion percentage that moves the programme moves billing: uninvoiced fee is computed live from work done minus work invoiced, per project. Nothing to reconcile at month end, because nothing ever forked.
- Uninvoiced fee surfaces itself — no hunting at month end
- Fixed-fee and hourly projects handled side by side
- Xero connected: invoice states read live, never hand-set
Total Uninvoiced
Filters| Project | Fee Type | % Complete | Invoiced | Uninvoiced Fees |
|---|---|---|---|---|
Aster Developments Total Uninvoiced: $107,040 Invoice Invoice in Xero Export to Excel | ||||
Riverside House Stage 3 | Fixed Fee | 82.0% | 45.0% manually updated | $88,800 37.0% of fee |
Coastal Pavilion Stage 2 | Fixed Fee | 47.0% | 28.0% | $18,240 19.0% of fee |
Kestrel Property Total Uninvoiced: $28,200 On Hold Invoice in Xero Export to Excel | ||||
Harbourview Tower Concept | Hourly Rate | Hourly rate | 46.0 hr(s) | $17,640 98.0 hr(s) |
Fitzroy Warehouse Design Dev. | Hourly Rate | Hourly rate | 28.0 hr(s) | $10,560 66.0 hr(s) |
Marlow Group Total Uninvoiced: $48,840 Invoice Invoice in Xero Export to Excel | ||||
Ridgeline Fit-out Stage 4 | Fixed Fee | 58.0% | 25.0% | $29,040 33.0% of fee |
Docklands Fitout Stage 2 | Fixed Fee | 40.0% | 22.0% | $19,800 18.0% of fee |
One system from “we won it” to “it’s paid”.
Stop stitching the practice together from five tools and a spreadsheet. Start free — your first two seats are free forever — or walk through a fully-loaded demo studio first.